Governance
Prairie Song Metropolitan District Nos. 3-6, 8 & 9
Board of Directors
Assistant Secretary
Mike Welty
Term Expires 2027
Treasurer
Jason Stansbury
Term Expires 2025
Assistant Secretary
Kara Hoover
Term Expires 2025
To contact any member of the Board of Directors please email info@prairiesongmd.live
President
Patrick McMeekin
Term Expires 2027
Secretary
Landon Hoover
Term Expires 2027
Board Meeting Documents
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Current law requires local governments to post notices of public meetings required by the state open meetings law in physical locations. The act also allows a local government to post the notices on the local government's website. A local government that posts notices of public meetings on its website may continue to post the notices in a physical location but is not required to do so.
Regularly scheduled Board meetings for 2024 are as follows:
March 19th at 2:00 p.m. - Rescheduled
March 27th at 2:00 p.m. - Special Meeting
The Prairie Song MD Nos. 3-6, 8 & 9 Annual Community Meeting will be held July 17 at 4:45 p.m.
July 17th at 5:00 p.m. - Special Meeting
September 17th at 5:00 p.m. - Special Meeting
November 5th at 5:00 p.m. (Annual Budget Hearing) - Special Meeting
Meeting Notices & Attendance Information (posted prior to 24 hours in advance of the meeting).
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Minutes of any meeting at which a local public body could take formal action must be taken and promptly recorded and open to the public. Minutes are posted here once approved by the Board(s) at a subsequent meeting.
Governing Documents
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The formation and operation of a special district is governed by Title 32 of the Colorado Revised Statutes and other applicable laws. The first step in formation of a special district is submittal of a Service Plan to the jurisdiction in which the property is located. The Service Plan is basically like a city charter and sets forth the powers that the district as government entity will have (i.e., the power to provide water, sanitary sewer, street and other public improvements).
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A resolution is the final form of a decision taken at a meeting by voting on a motion, with or without amendment. A resolution is binding for a Special District. It becomes effective when it is passed but minutes make the evidence of such resolution. An Annual Administrative Matters Resolution outlines statutory requirements of the district and binds the District to the fulfillment of these requirements.
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A resolution is the final form of a decision taken at a meeting by voting on a motion, with or without amendment. A resolution is binding for a Special District. It becomes effective when it is passed but minutes make the evidence of such resolution. A Meeting Resolution outlines the regular meeting dates, times, and locations for the calendar year of the resolution. It also outlines all statutory requirements related to conducting regular and special meetings.
The meeting information is included in the Annual Administrative Matters Resolution.
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No more than sixty days prior to and not later than January 15 of each year, the board of a Special District must provide a Transparency Notice to the eligible electors of the special district which contains the following information:
1. The address and telephone number of the business office of the special district.
2. The name and business telephone number of the manager or other primary contact person of the special district.
3. The names of and contact information for the members of the board, the name of the board chair, and the name of each member whose office will be on the ballot at the next regular special district election.
4. The times and places designated for regularly scheduled meetings of the board during the year and the place where notice of board meetings is posted.
5. The current mill levy of the special district and the total ad valorem tax revenue received by the district during the last year.
6. The date of the next regular special district election at which members of the board will be elected.
7. Information on the procedure and time for an eligible elector of the special district to submit a self-nomination form for election to the board pursuant to section 1-13.5-303, C.R.S.
8. The address of any website on which the special district's election results will be posted.
9. Information on the procedure for an eligible elector to apply for a permanent absentee voter status.
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All Title 32 Article 1 Special Districts are required by statute (C.R.S. 32-1-306) to annually file, on or before January 1, a current accurate map of their boundaries with the Division of Local Government (DLG).
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Under the Colorado Local Government Election Code, regular elections are those where district directors are elected. These have been held on the Tuesday following the first Monday of May in even-numbered years, but beginning in 2023, they will be held in odd-numbered years. The transition to odd-numbered years was a result of House Bill 18-1039 and means that some districts will hold regular elections in May of both 2022 and 2023. Ballot issue elections concerning bonds (TABOR questions) must be held either at regular elections, in coordinated elections in November of even-numbered years, or in TABOR elections in November of odd-numbered years. Special elections, called by a special district board for non-TABOR questions, can be held in February, May (of even-numbered years), October, or December.
2023 Election
PSMD Nos. 3-6, 8 & 9 - 2023 - Resolution Calling Election
Notice of Canceled Election
PSMD No. 3-6 - 2023 - Notice of Cancelled Election
PSMD Nos. 8 & 9 - 2023 - Notice of Cancelled Election
Election Results
PSMD No. 3 - 2023 - Election Results
PSMD No. 4 - 2023 - Election Results
PSMD No. 5 - 2023 - Election Results
PSMD No. 6 - 2023 - Election Results
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A board of county commissioners, or the governing body of a municipality within whose boundaries a district is located, may request a district to file, not more than once a year, an annual report. The report includes, but isn’t limited to, information on the progress of the special district in the implementation of the service plan.
Financial Documents
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A budget for each special district is required to be submitted to the Division of Local Government on an annual basis. The budget must contain revenues, expenditures, and fund balances. Each budget must also contain a message of significant budget issues for the year, the basis of accounting, and any leases that the district is involved in. A draft budget must be presented to the board of directors by October 15th. A hearing is set for public comment thereafter. The budget document must then be adopted by December 31st (Dec 15th if levying property taxes) and submitted to the Division of Local Government by January 31st of the budget year. Special district budgets are available for review at the office of the special district, or at the Division of Local Government's Denver office.
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A Budget Amendment (BA) is the mechanism used to revise the working budget to reflect changes that occur throughout the fiscal year. Once the working budget is completed, it can only be changed by Budget Amendment. Budget amendments are occasionally necessary and should be filed with the Division of Local Government (DLG) when adopted by a local government.
PSMD No. 8 - 2023 - Budget Amendment (2nd)
PSMD No. 4 - 2023 - Budget Amendment
PSMD No. 8 - 2023 - Budget Amendment
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An annual audit of the financial affairs of the district must be completed by every District by June 30 and filed with the Office of the State Auditor by July 31.
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A district that has annual revenues or expenditures of less than $750,000 may apply to the Office of the State Auditor for an exemption from audit. The exemption is not automatic, it must be granted, and the request must be filed by March 31.
Community Resolutions
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Restrictive covenants are deed restrictions typically found in a Declaration of Covenants, Conditions and Restrictions. Declarations including restrictive covenants are normally drafted and put in place by the original developer. Amendments may be made by the appropriate action of a portion of the owners. Restrictions may vary in type and scope from community to community. When restrictive covenants are recorded in a declaration, they bind all property owners. Even though a purchaser may not read the declaration, the purchaser is bound by the covenants because they are in his/her “chain of title” and attach to the property. As a result, each owner has constructive knowledge of the restrictive covenants and actual knowledge becomes irrelevant.
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Special Districts are authorized by title 32 of the Colorado Revised Statutes to use a number of methods to raise revenues for capital needs and general operations costs. These methods, subject to the limitations imposed by section 20 of article X of the Colorado constitution, include issuing debt, levying taxes, and imposing fees and charges.